Job Title: Logistic Assistant
Starting Date: 31/10/2023
Deadline: 7/11/2023
Project: Livelihood & Agricultural Project
Duty Station: AlMahweet
Female applicants are welcome and encouraged to join the call
About VHI
“Vision Hope International e.V. is a humanitarian and development organization working with local communities and authorities in the Middle East and North Africa (MENA) region to transform societies in greatest need. Our aim is to alleviate extreme poverty by providing food security for families, protection and education for orphans, community integration for refugees and people with disabilities, and sustainable development that promotes human well-being. For more information about our organization, please visit our website at www.vision-hope.org.”
Tasks and responsibilities:
1. Manage all logistics and procurements of project procedures.
2. Manage and supervise the project warehouse process through following up and supervising the below:
A. Warehouse rent
B. Warehouse movement (inflow – outflow – condition materials, expire date etc.).
C. Warehouse employees (storekeeper responsible, arrange security guard and ensure warehouse guard takes actions for secure and safety of warehouse)
D. Warehouse condition (Inspections, cleaning, storage standards, ventilation, Handling, Stacking, reporting problems, etc.)
E. Warehouse security (security, safety tools, access, inspections, movements)
F. Warehouse Register and Documentation)
G. Follow up on project supplies and transporters.
H. Preparing project logistic plans (required material’s, delivery plan, distribution plan, monthly report).
I. Warehouse Inventory.
J. Preparing monthly clearances. (rent, employees, casual labor’s)
K. Save and archive all warehouse documents and updating warehouse movement.
3. Manage and supervise the project vehicle, following up and organizing and controlling the movement of vehicles, through following up:
A. Vehicle readiness
B. Obligating and monitoring the driver to drive according to security and safety rules.
C. Ensuring security and safety procedures before any movement
D. Preparing visit plans and reviewing the vehicle daily and monthly movement
E. Preparing monthly clearances.
F. Save and archive all movement documents (contracts – daily service request – monthly movement – monthly clearances – movement file).
4. Manage and supervise the project procurements procedures through: –
A. Preparing all procurement documents and contracts and agreements.
B. Follow up the procurement procedures.
C. Updating the procurements files.
D. Save and archive all procurements documents.
5. Follow up Donor and VHI communication means.
6. Any tasks assigned from line manager.
Skills and Qualifications:
1. Tertiary qualification in a relevant development studies or social sciences discipline, or equivalent commensurate experience of at least 2 years
2. Experience with dealing with different actors in the field
3. Commitment to deadlines
4. Able to use a computer, with word-processing, Excel and (Microsoft Office App)
5. Strong skills in written and spoken English
6. Demonstrate technical Ability to travel across a different area in project locations in Al-khabt district to be able to follow up project activities
7. Experience in procurement and logistic departments
8. Has ability to work in the Field due to the most days of this job will be in the field
